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Bid Title: Request for Proposals: WTP and WRP Electrical Maintenance Services
Category: Construction - All Construction
Status: Open
Bid Recipient: City of Grants Pass Administration - City Recorder

Description:
The City of Grants Pass (City) is requesting Proposals to provide supervisory electrical maintenance services for the municipal water and wastewater systems. The maintenance is intended to be provided on an as needed, on call basis.

The City’s selection process will be based upon an evaluation of the submitted proposals by a selection committee. The evaluation will use considerations such as costs, support, familiarity with the City’s water and wastewater systems, key personnel experience working within treatment plant environments, working relationships with City staff and the proposer’s ability to meet the requirements as specified herein. The selection committee will recommend an award based upon the evaluation criteria listed below.

There is no guarantee the City will ultimately enter into an agreement for these services. All final decisions will be made by the City Council.

Following the selection process, all Proposals will become public record.  

Municipal Water System

The municipal water system withdraws raw water from the Rogue River.  After treatment, more than 1.9 billion gallons of water is distributed annually to over 10,600 customers through a complex system of 8 reservoirs, 13 remote pump stations and 187 miles of piping. Water throughout the City and surrounding areas is utilized for a variety of uses including domestic, commercial and Public Safety needs. The WTP has operated at its current site since the 1930’s.

Municipal Wastewater System

The municipal wastewater system conveys about 2.5 billion gallons annually of raw domestic and industrial sewage to the Water Restoration Plant for treatment to a quality effluent for discharge to the Rogue River. This is completed through 5 pump and lift stations, and approximately 165 miles of collection system piping. The WRP has operated continually at the current location since the mid 1930’s.

General Scope of Project

The selected Contractor is expected to provide electrical maintenance and support on an as needed basis for the City’s WRP, WTP and 26 remote sites. The scope of work is to include, but not limited to the following:

Electrical troubleshooting.
Various pump/motor/VFD troubleshooting and repair.
Motor connects/disconnects.
Starter component, relay, switch, fuse, and heater replacement and repair.
Wiring and circuitry replacement.
Circuit breaker panel installation and repair.
Junction box, conduit and panel installation and repair.
Instrument installation, replacement or calibration.
Lighting component installation and repair.
Alarm panel equipment installation and repair.
Provide phone support Monday through Friday between the hours of 8:00 AM and 5:00 PM.
Provide non-emergency on-site support, at either the WRP or WTP, within 24 hours of being notified by City.
Provide Emergency on-site support at either the WRP, WTP or remote site with-in 8 hours of being notified by the City.

The agreement is to expire July 1, 2019 unless extended by mutual agreement.
Publication Date/Time:
6/29/2017 9:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
Proposals are due July 20, 2017 before 4:00 pm
Contact Person:
For information regarding this RFP, contact the City of Grants Pass Public Works Department at 101 N.W. “A” Street by calling Linda Gay at (541) 450-6110.
Special Requirements:
Submittal shall include 1 electronic copy and 4 hard copies of your RFP.
Miscellaneous:
The City will entertain individual Contractor meetings with City Public Works personnel. These meetings will be scheduled by contacting Linda Gay at (541) 450-6110. The meetings will be conducted July 10th through July 14th, 2017. Each meeting will be for one hour. The meetings will be scheduled between 9am and 3pm local time. Meeting times will be scheduled on a first call basis.
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