The Accounting Division of the Administrative Services Department is responsible for accounting and record keeping, accounts payable and receivable, business and occupancy tax administration, cash and debt management and planning, controlling, and reporting city accountings.
The accounting staff processes payment requests on a weekly basis for goods and services received by the city and for employee travel and mileage. They also maintain the federal 1099 tax information and reporting.
The accounting staff prepares and sends statements to both internal and external customers for services provided by various city departments as well as maintains receivable records for landfill accounts.
Also, all billings for Service and Annexation Agreements and loans are processed by the accounts receivable staff. The accounting staff receipts and processes for deposit all accounts receivable payments. They also monitor and report Lodging Tax Collections.
The Accounting Division administers the Business License tax. It is unlawful for a person to transact any business in the city without first having obtained a business license. The issuance of vehicle-for-hire licenses is also the responsibility of the Accounting Division. Forms are available online or can be picked up at the Customer Service Office at City Hall.
The Accounting Division reports city finances through many mechanisms including the Operating/Capital Budget, Comprehensive Annual Financial Report (CAFR), Monthly Financial Reports, and a wide range of internal and external financial reports for use by other organizations, the City Council, and its committees, city staff, and the general citizenry.